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User Guide for Events

Introduction

The Workforce Hub is comprised of a number of connected but independent sites. The reason for each site being independent is so that each area could be turned off or on depending on the need of the industry.
This section discussses the Events and Employment Register section of the Hub.

Home page

The home page for the Employment register and the Professional Learning Opportunities Events (name yet to be finalised) page shows one or more featured events.  Featured events are chosen by the administrator so they can be turned off and on.

Home page

The home page for the Employment register and the Professional Learning Opportunities Events (name yet to be finalised) page shows one or more featured events.  Featured events are chosen by the administrator so they can be turned off and on.

Managing the system

In order to manage the system, administrators will need to login.  They can do this at the login page.  In this site, only administrators can add / edit or delete events.

The administration screen

In order to manage events, including the employment register, a user must be an administrator.  A person who logs in with an administrator role will see the dashboard below.

Adding, editing and deleting events

Both the employment register and professional development opportunities first require an event to be created in the system.  People coming to the system will need to “register” against an event for either the employment register or professional development opportunities.

Listing events

Once you click on events, the system will list all the events you have in the system.  This includes current and non-current events.

Creating / cloning events

To create an event, you can click on the “Add new” button towards to the top of the screen, or you can click on the “clone” button under one of the events.  This can be useful if you are creating a number of events based on a previous or master event.

Editing Events

To edit an event (including a new event), open the event and then click on the edit area.  If the system is using visual composer (as this one is), mouse over the text and click on the pencil icon.  This will open up a new window which will have the main text of the event on it.

Event information

Each event allows you to add mandatory and optional criteria.  The event information section allows you to add the time, date, city and other important information into the event.  Some of this information will show in the event overview that people can see when they are flicking through events.    The Featured field allows you to specify whether it shows as a featured event or not (featured means it will show in the big slider on the main page).

Speakers, sessions and register

This section allows you to specify whether or not to show the speakers that will be speaking at the event.  If you want to show speakers, you need to set them up in the speaker’s section and the sessions section.  The speakers section allows you to create speaker profiles which you can then use on future events.

The session’s section allows you to create a “session” for each event.  In a session, you can allocate speakers to that session.

People registering for the event

This section allows you to specify whether people can register for the event or not.  If you turn this section off, then the event will still list but people will not be able to register for it.

Registration Script:

The registration script allows you to embed the ability for people to register to the event.  This can be within the hub itself (we’re using Event Espresso 4 to manage these) or to an external system (like Event Brite).   This allows people to register without having to leave the site.

Video

The video section allows you to embed a video into the event form.  Users can view the video as they browse the event details.  You cannot upload a video to this area, you have to link it – from somewhere like YouTube for example.

Adding a schedule

The schedule allows you to add a schedule that people can look at as they book to attend the event.  To create a schedule, you need to create a session – and as part of that process, you allocate the session to the event.

Video

The video section allows you to embed a video into the event form.  Users can view the video as they browse the event details.  You cannot upload a video to this area, you have to link it – from somewhere like YouTube for example.

Sponsor

If there is a sponsor for the event, you can enter their details into this section.  You can add their image or logo plus a link to their website.

Map

You can add a map to the location of the event so that people can find it on Google maps.

Files

If necessary, you can add additional files that people may need to download as part of the event.  These could include brochures or flyers for example.

Pictures

You can add additional photos in the photos section.  Again, this section can be turned off or on as required.

Social Media Box

The social media box allows you to connect your social media applications with the event.

More

The more section is a catch all for anything that you’ve not already included.

More

The more section is a catch all for anything that you’ve not already included.

Event Espresso

The Dashboard

Event Espresso

Accessing Event Espresso

Event Espresso

Adding a new event

Event Espresso

Editing an event

Event Espresso

Editing the event – dates, times and tickets

Event Espresso

Advanced settings

Event Espresso

Advanced settings

Event Espresso

Excerpt

Event Espresso

Notifications

Event Espresso

Embedding it in Events

Event Espresso

In the events section – copy and paste the code.

Event Espresso

This is how it looks on the front end.

Event Espresso

Once the ticket is selected.

Event Espresso

Person can proceed to registration.

Event Espresso

We can create any forms we want.

Event Espresso

Final Registration Page.

Event Espresso

Multiple Registrations.

Event Espresso

Complete the details for all attendees.

Event Espresso

Request the quantity.
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